FILED: January 19, 2000
NYGAARD LOGGING COMPANY, INC.,
an Oregon corporation,
Respondent,
v.
STATE OF OREGON, acting by and
through the Department of Consumer
and Business Services, Division
of Occupational Safety and Health,
Appellant.
Appeal from Circuit Court, Marion County.
Paul J. Lipscomb, Judge.
Argued and submitted July 1, 1999.
Jas. Jeffrey Adams, Assistant Attorney General, argued the cause for appellant. With him on the brief were Hardy Myers, Attorney General, and Michael D. Reynolds, Solicitor General.
Elliott C. Cummins argued the cause for respondent. With him on the brief was Cummins, Goodman, Fish & Platt, P.C.
Before De Muniz, Presiding Judge, and Haselton and Wollheim, Judges.
HASELTON, J.
Reversed and remanded with instructions to enter judgment for OR-OSHA; award of attorney fees reversed.
HASELTON, J. This case arises from an Oregon Occupational Safety and Health
Division (OR-OSHA) investigation of an accident that occurred in August 1996 at a
work site operated by petitioner, Nygaard Logging Company, Inc. OR-OSHA appeals
from the trial court's issuance of a permanent injunction prohibiting OR-OSHA from (1)
conducting informal interviews of petitioner's employees pursuant to ORS 654.067(1)(b)
without an "employer representative" present; and (2) subpoenaing petitioner's
employees for depositions pursuant to ORS 654.025(4) without an "employer
representative" present. We conclude that, given our interpretation of ORS 654.293 in
OR-OSHA v. Eslinger Logging, Inc., 156 Or App 519, 967 P2d 889 (1998), rev den 328
Or 418 (1999), the trial court erred in both respects. Accordingly, we reverse the trial
court's judgment and award of attorney fees.
The material facts are undisputed. In August 1996, an accident occurred
at one of petitioner's work sites in Clatsop County. OR-OSHA, the state agency charged
with enforcing the Oregon Safe Employment Act, ORS 654.001 et seq., immediately
commenced an investigation of the accident. Petitioner retained Gerald Ripka, a private
contractor, to serve as its "employer representative" in all matters regarding the accident.
As part of its investigation, OR-OSHA sought to interview several of petitioner's
employees outside of the presence of the employer representative, but the employees
refused to talk informally with OR-OSHA without Ripka present.(1) Consequently, OR-OSHA was unable to conduct private informal interviews of petitioner's employees.
Several months later, in another effort to interview petitioner's employees without Ripka
present, OR-OSHA subpoenaed several of petitioner's employees to appear in Portland
for depositions.
Petitioner sought, in Marion County Circuit Court, to quash the
subpoenas and for a temporary restraining order and permanent injunction prohibiting
OR-OSHA from informally interviewing employees without an employer representative
present and from exercising its subpoena power under ORS 654.025(4) to exclude an
employer representative from investigative proceedings. Petitioner's arguments in
support of the injunction were based on the following statutory provisions governing
OR-OSHA investigations:
ORS 654.067(1) authorizes OR-OSHA
"(b) To inspect and investigate during regular working hours and at
other reasonable times, and within reasonable limits and in a reasonable
manner, any such place of employment and * * * to question privately the
owner, employer, agents or employees." (Emphasis added.)
ORS 654.025(4) relates to OR-OSHA's authority to subpoena witnesses:
"(4) The board and the director may subpoena witnesses, administer
oaths, take depositions and fix the fees and mileage of witnesses and
compel the attendance of witnesses * * * in any inquiry, investigation,
hearing or proceeding in any part of the state * * *." (Emphasis added.)
ORS 654.293 describes an employer's right to representation:
"Neither ORS 9.320 nor any provision in the Oregon Safe Employment
Act shall be construed to deny an employer the right to be represented by
an attorney or other authorized representative designated by the employer
in any proceedings under ORS 654.001 to 654.295 and 654.750 to
654.780." (Emphasis added.)
Petitioner's arguments in support of the permanent injunction were two-fold. First, petitioner argued that ORS 654.067(1)(b) prohibited OR-OSHA from
excluding an employer representative from an informal employee interview when the
employee requested that the employer representative be present. Second, petitioner
argued that OR-OSHA was prohibited from excluding employer's representative from
depositions pursuant to OR-OSHA's subpoena authority, ORS 654.025(4), because any
such deposition was a formal "proceeding" within the meaning of ORS 654.293.
During the one-day trial before the circuit court, petitioner offered the
following provision of the "Oregon OSHA Field Inspection Reference Manual" (FIRM)
as proof of the meaning of ORS 654.067(1)(b):
"(4) Privacy. At the time of the interview, employees shall be asked
if they desire the interview to be in private. Whenever an employee
expresses a preference that an interview be held in private, the SCO/HCO
shall make a reasonable effort to honor that request. Any employer
objection to private interviews with employees shall be construed as a
refusal to entry and handled as such.
"NOTE: 'In private' refers to the exclusion of the employer representative,
not the employee representative unless the employee expresses a desire to
be interviewed out of hearing of both the employer and the employee
representatives."
Petitioner also called several OR-OSHA employees as witnesses. The administrator of
OR-OSHA testified, as did other OR-OSHA employees, that the FIRM was a "guideline
* * * as to how to conduct inspections" that should be followed by field personnel
"absent a good reason not to." According to petitioner, the FIRM provision was an
agency rule requiring that OR-OSHA, in exercising its authority to "question privately"
employees under ORS 654.067(1)(b), permit the employees to decide whether or not the
employer representative is present during an interview. In other words, petitioner
argued, if an employee requested that the employer representative be present during an
informal interview, the FIRM provision required OR-OSHA to honor that request.
The same OR-OSHA employees also testified that, in their experience,
the presence of an employer representative during an investigative interview tended to
distort the facts obtained from the employee. The OR-OSHA official in charge of
investigating the accident at petitioner's work site testified that OR-OSHA decided to
issue subpoenas to obtain private interviews with petitioner's employees so that the
employee witnesses would have the opportunity to respond to questions "in an open and
candid manner" without being "monitored" by the employer.
After the trial, the circuit court issued its ruling for petitioner in a
thoughtful and thorough letter opinion. With respect to petitioner's argument that OR-OSHA was prohibited from excluding employer representatives from informal interviews
conducted pursuant to ORS 654.067(1)(b), the court explained:
"ORS 654.067(1)(b) provides that upon proper notice and
identification, the director is authorized to 'inspect and investigate during
regular working hours and at other reasonable times, and within
reasonable limits and in a reasonable manner' . . . and also 'to question
privately the owner, employer, agents or employees.'
"There are no formal administrative rules which really help very
much to clarify the intended meaning of 'question privately.' However,
there are some relatively contemporaneous agency internal guidelines
which have been promulgated as the 'Oregon OSHA Field Inspection
Reference Manual,' (FIRM), and which do shed considerable light on this
issue.
" * * * * *
"It is apparent from the agency's own field manual that the option
for private interviews was originally intended to protect employees and
was to be available at their option. Where, as here, the employees have not
requested private interviews, but have expressly asked for the presence of
the employer's representative, the agency has no statutory basis to exclude
the employer's representative from the interview." (Emphasis in original.)
With respect to petitioner's second, alternative argument--i.e., that, under
ORS 654.293, the employer representative was entitled to be present at any employee
deposition conducted pursuant to an OR-OSHA subpoena--the court concluded:
"Petitioner also complains of the Respondent agency's use of
subpoenas to compel attendance for field inspection interviews at
inconvenient times and places, and seeks an injunction to prevent further
abuse of the agency's subpoena powers.
" * * * * *
"[I]t would not appear from the language of the statute which authorizes an
agency subpoena that such subpoenas were ever intended to be used for
informal field 'inspections' or 'investigations.' ORS 654.025(4) allows the
agency 'to subpoena witnesses, administer oaths, take depositions and fix
the fees and mileage of witnesses and compel the attendance of witnesses
. . . and testimony in any inquiry, investigation, hearing or proceeding . . .'
It appears from this language that only for formal proceedings where
'witnesses' give testimony under oath is a subpoena authorized.
"Moreover, in the future, should the agency wish to conduct a
formal investigatory hearing or proceeding where witnesses may be
subpoenaed to testify under oath, then it would appear that the agency
would have no choice but to afford to the employer and/or its employer
representative the opportunity to attend such a formal 'proceeding' in full
accordance with ORS 654.293.
"It follows from the above that the agency has not acted in a manner
which had any reasonable basis in fact or in law in this case."
Based on the above reasoning, the circuit court permanently enjoined OR-OSHA from:
"(i) Excluding an employer or an employer's representative from any
interviews of an employer's employees conducted pursuant to ORS
654.067(1), unless the subject employee requests that the interview be
conducted in private.
"(ii) Exercising its subpoena power under ORS 654.025(4) in the context
of any inspection and investigation under ORS 654.067(1) other than for
purposes of conducting depositions.
"(iii) Excluding an employer, or an employer's representative, from any
investigatory proceedings where witnesses have been subpoenaed thereto
pursuant to ORS 654.025(4), and from conducting such proceedings
without first affording the employer and/or it representative a reasonable
opportunity to attend such proceeding."
The court also awarded attorney fees against OR-OSHA, concluding that it had acted
without a reasonable basis in fact or in law. ORS 183.497; ORS 182.090. OR-OSHA
appeals from that judgment, assigning error both to the permanent injunction and to the
award of attorney fees against OR-OSHA.
We turn first to consider whether the trial court erred in enjoining OR-OSHA from excluding employer representatives both from informal interviews pursuant
to ORS 654.067(1)(b) and from depositions pursuant to OR-OSHA's subpoena authority
under ORS 654.025(4). We review the trial court's issuance of a permanent injunction
de novo, ORS 19.415(3), and for errors of law. Trabosh v. Washington County, 140 Or
App 159, 163 n 6, 915 P2d 1011 (1996).
As amplified below, our disposition is driven largely by Eslinger, which
we decided after the circuit court entered its judgment. We thus begin by recounting our
holding in Eslinger. There, OR-OSHA issued several citations to the employer for safety
violations arising from a fatal logging accident. Eslinger, 156 Or App at 521-22. At the
subsequent contested case hearing on those citations, the Workers' Compensation Board
excluded most of OR-OSHA's evidence as a sanction for OR-OSHA's alleged violations
of two separate statutory requirements governing its investigations.
First, the Board concluded that OR-OSHA violated ORS 654.067(4)
when it failed to ask the employees to choose someone to act as their representative. Id.
at 522. In reaching that conclusion, the Board relied not on the statutory language of
ORS 654.067(4),(2) but on a statement in the OR-OSHA Field Compliance Manual
(FCM)--the predecessor equivalent of the FIRM whose significance is disputed here--that "OR-OSHA inspectors, in situations where there is no existing employee
representative, should 'determine if any other employees would suitably represent the
interests of employees on the walkaround.'" Id. at 524 (quoting FCM). On appeal, we
reversed, concluding that ORS 654.067(4) does not require OR-OSHA to ask the
employees to choose a representative and that the statement in the FCM was not binding:
"On its face, the manual does not interpret the law. Rather, it is
* * * an internal management directive that is exempt from rulemaking
procedures because it does not have the force of law. The manual does
not, and cannot, establish an authoritative interpretation of the statutes that
bind OR-OSHA. Whether or not OR-OSHA officials followed this
internal directive is irrelevant to whether they complied with the legal
requirements for their inspection.
"The OR-OSHA officials complied with the applicable legal
requirements. There was no previously chosen employee representative,
and they had no legal obligation to ask the employees to choose a
representative." Id. (citations omitted).
Second, the Board concluded that OR-OSHA violated ORS 654.293 by
refusing to permit the employer to have a representative present when they informally
interviewed its employees pursuant to ORS 654.067(1)(b). Id. at 525. Adopting the
Board's reasoning, the employer in Eslinger argued that the term "'proceedings,' as used
in ORS 654.293, refers to inspections and investigations as well as to judicial or
administrative hearings." Id. at 526. After examining the plain meaning of
"proceeding," the use of the term "proceeding" throughout ORS chapter 654, and the
legislative history of ORS 654.293, we rejected that argument:
"The normal meaning of the term, the other uses of the word in chapter
654, the primary purpose of ORS 654.293, and the express provision for
private interviews in ORS 654.067(1)(b) strongly suggest that 'proceeding'
is limited to a formal administrative hearing or similar proceeding. If it
were not for the statutory reference to the Oregon Safe Employment Act as
well as to ORS 9.320, which might suggest a broader meaning for
'proceeding,' we would say that that is what the term unambiguously
means.
"Because 'proceeding' in ORS 654.293 may be ambiguous, we turn
to the legislative history of the statute. * * * Nothing in the legislative
history suggests that the sponsor or the legislature intended the reference to
the Oregon Safe Employment Act to extend the law's scope beyond formal
adjudicative hearings, nor is there any suggestion that it would allow
employers to participate in investigatory interviews with employees. There
is no inconsistency between ORS 654.293 and the authority in ORS
654.071(1)(b) to conduct private employee interviews.
_________________________________________________________________________________________
"Defendant argues, finally, that employees have the right to determine
whether to have an employer representative present for an interview.
Nothing in the statute supports that argument, and we reject it." Id. at 527-28 (emphasis added).
Because we decided Eslinger after the trial court's decision here, and
before oral argument, the parties' fundamental dispute on appeal involves what Eslinger
did or did not decide--and, by extension, to what extent Eslinger is dispositive.
With respect to the first aspect of the injunction, which prohibits OR-OSHA from excluding an employer representative from an informal employee interview
pursuant to ORS 654.067(1)(b), petitioner argues that Eslinger is not controlling. In
particular, petitioner contends that the FIRM provision addressing "privacy" in employee
interviews, see ___ Or App at ___ (slip op at 3), requires OR-OSHA to honor the
employees' wishes with regard to the absence or presence of the employer representative
during informal interviews. Petitioner further contends that the FIRM provision is a rule,
not an "internal directive" as in Eslinger, and is therefore binding. Consequently,
petitioner argues, Eslinger's interpretation of ORS 654.067(1)(b) is wrong, and that
statute, as construed by authoritative agency "rule," does prohibit OR-OSHA from
excluding an employer from informal interviews when the employee has requested the
employer representative's presence.
OR-OSHA responds that Eslinger stands for at least two propositions
that require reversal of the trial court's injunction: (1) OR-OSHA's field compliance
manual is an internal management directive that does not have the force of law; and (2)
employees do not have the right to determine whether to have an employer present for an
interview. We agree with OR-OSHA.
Our holding in Eslinger as to the effect of the manual was explicit:
"[T]he manual is an internal management directive that * * * does not, and cannot,
establish an authoritative interpretation of the statutes that binds OR-OSHA." 156 Or
App at 524. Petitioner advances a number of arguments as to why that conclusion does
not apply here. We have examined those arguments and reject them without discussion.
Thus, Eslinger is controlling: ORS 654.067(1)(b) authorizes OR-OSHA to conduct
informal interviews with employees without an employer representative present, even if
the employees want the employer representative present, id. at 528 n 6, because such
interviews are not "proceedings" within the meaning of ORS 654.293. Id. at 527. The
trial court erred in enjoining OR-OSHA from conducting informal interviews of
employees without the employer representative present.
That conclusion does not, however, end our inquiry. The trial court also
enjoined OR-OSHA from "excluding an employer, or an employer representative, from
any investigatory proceedings where witness(es) have been subpoenaed thereto pursuant
to ORS 654.025(4) * * *." On appeal, the parties agree that Eslinger did not squarely
address whether, pursuant to its authority under ORS 654.025(4), OR-OSHA can compel
employees to attend and give testimony at depositions excluding the employer
representative.
ORS 654.025 provides, in part:
"(4) The board and the director may subpoena witnesses, administer
oaths, take depositions and fix the fees and mileage of witnesses and
compel the attendance of witnesses * * * in any inquiry, investigation,
hearing or proceeding in any part of the state * * *." (Emphasis added.)
The gist of OR-OSHA's argument is as follows: (1) Eslinger stands for
the proposition that "inquiries" and "investigations" are not "proceedings" within the
meaning of ORS 654.293. (2) The disjunctive phrasing of ORS 654.025(4) clearly
authorizes OR-OSHA to subpoena witnesses and take depositions not only at "hearings"
and "proceedings," but also in the course of "inquiries" and "investigations." (3) Under
Eslinger's definition of "proceedings," depositions conducted in the course of "inquiries"
and "investigations" are not "proceedings" within the meaning of ORS 654.293. (4)
ORS 654.293 therefore does not entitle employers and employer representatives to
participate in any such "investigative" deposition or inquiry.
Petitioner responds that the nature of OR-OSHA's subpoena power
under ORS 654.025(4) can be understood only when that statute is read in conjunction
with ORS 654.130(1), which provides for circuit court enforcement of OR-OSHA's
subpoena authority in the county in which the "inquiry, investigation, hearing or other
proceeding is pending." ORS 654.130(1) (emphasis added). Petitioner points to the
highlighted statutory language as proof that the legislature considered "inquiries,
investigations and hearings" resulting from subpoenas to be "proceedings." Thus,
petitioner argues, "inquiries, investigations and hearings" pursuant to OR-OSHA's
subpoena authority under ORS 654.025(4) and ORS 654.130(1), are "proceedings" from
which employer representatives may not be excluded. See ORS 654.293. For the
reasons that follow, we disagree.
First, petitioner is incorrect that ORS 654.025(4) can be understood only
when read in conjunction with ORS 654.130(1). ORS 654.025(4) expressly grants OR-OSHA the authority to subpoena witnesses in "any inquiry, investigation, hearing or
proceeding." The disjunctive "or" distinguishes an "inquiry" and "investigation" from a
"hearing" or "proceeding"--that is, the former is not the latter. ORS 654.130(1), by its
terms, relates only to judicial enforcement of subpoenas(3) and does not alter OR-OSHA's
explicit subpoena authority under ORS 654.025(4). See Eslinger, 156 Or App at 527.
Second, in Eslinger, we unequivocally concluded that the term
"proceedings" in ORS 654.293 refers to "formal adjudicative hearings," and does not
include investigations. 156 Or App at 527-28 quoted herein at ___ Or App at ___ (slip
op at 8-9). Consequently, we agree with OR-OSHA that when, as in this case, it issues
subpoenas in the context of an "investigation," not a "proceeding,"--i.e., a "formal
adjudicative hearing," id. at 527,--the employer representative has no entitlement to be
present under ORS 654.293.
The trial court thus erred in enjoining OR-OSHA from subpoenaing
witnesses for investigative depositions pursuant to ORS 654.025(4) and in enjoining OR-OSHA from excluding employer representatives from any such depositions.
We turn finally to OR-OSHA's second assignment of error, challenging
the trial court's attorney fee award. At trial, petitioner argued that it was entitled to
attorney fees under ORS 182.090 and 183.497 because OR-OSHA acted "without a
reasonable basis in fact or in law." The trial court agreed with petitioner that OR-OSHA
had acted "without a reasonable basis in fact or law," reasoning that "no reasonable
interpretation of the relevant statutes and administrative rules" would be "consistent with
[OR-OSHA's] conduct in this case." Eslinger obviates that conclusion. Accordingly, we
reverse the award of attorney fees to petitioner.
Reversed and remanded with instructions to enter judgment for OR-OSHA; award of attorney fees reversed.
1. It is unclear whether the employees' refusal to talk to OR-OSHA without
Ripka present was a direct result of pressure from petitioner, Ripka testified that, at the
beginning of the investigation, he informed petitioner's employees that petitioner had
asked him to be present during all OR-OSHA interviews of petitioner's employees, and
that he himself wanted to be present during their interviews, but that it was their "free
choice."
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2. ORS 654.067(4) provides:
"A representative of the employer and a representative authorized by
the employees of the employer shall be given an opportunity to accompany
the director during the inspection of any place of employment for the
purpose of aiding such inspection. Where there is not an employee
representative, or the employee representative is not an employee of the
employer, the director should consult with a reasonable number of
employees concerning matters of safety and health in the place of
employment."
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3. ORS 654.130(1) provides:
"The Director of the Department of Consumer and Business Services or the Workers' Compensation Board, or the authorized representative or designee of the director or the board before whom testimony is to be given or produced, in case of the refusal of any witness to attend or testify or produce any papers as required by subpoena, may report to the circuit court in the county in which the inquiry, investigation, hearing or other proceeding is pending, by petitioner setting forth that due notice has been given of the time and place of attendance of the witness, or the production of the papers, and that the witness has been subpoenaed in the manner prescribed and that the witness has failed and refused to attend or produce the papers required by the subpoena or has refused to answer questions propounded to the witness in the course of such proceeding, and ask an order of the court to compel the witness to attend and testify or produce said papers."
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