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Oregon eCourt Case Information 

 

Oregon eCourt Case Information FAQs 

What is Oregon eCourt Case Information?
Oregon eCourt Case Information is the new Oregon eCourt information system used to access court data online. All circuit courts will migrate to this new system over the next several years.
 
A drop down list of courts that have migrated court data to the new Oregon eCourt Case Information system is located on the Case Records page that appears after you log in.
 
Until all courts are migrated, you will be able to access circuit court data through one of two systems:
  • Oregon eCourt Case Information for migrated court data
  • OJIN for court data that has not yet been migrated

What is OJIN?
OJIN stands for the Oregon Judicial Information Network. This is the old court information/data system that most circuit courts still use. By 2016, all circuit courts will have migrated their court data from the old OJIN system to the new Oregon eCourt Case Information system.

 
What is OJCIN OnLine?
OJCIN OnLine (formerly known as "OJIN OnLine") is the official website of Register of Actions and judgment records for the State of Oregon Judicial Department. OJCIN OnLine allows access to all three case management systems in place for the Oregon Courts: OJIN (Oregon Judicial Information Network), OECI (Oregon eCourt Case Information Network), and ACMS (the Appellate Court Case Management System). It allows you to search for civil, small claims, tax, domestic, and criminal (including misdemeanor and felony) cases. Some cases are confidential and protected statutorily and therefore not available to the public.
 
Users with a paid subscription to OJCIN OnLine (formerly "OJIN Online") can access case information from any computer. 
 
Currently, members of the general public can access case information if the circuit court in their county provides public access computer terminals or kiosks for public use at the courthouse. If your court does not have public access computers, you may obtain case information at the court clerk's counter.
 
Has the Appellate Case Management System changed?
The Appellate Case Management System has not changed. The implementation of the new Oregon eCourt Case Information system will not affect the Appellate Case Management data system.
 
Can I still use OJIN to search for data?
Yes. The Oregon Judicial Information Network (OJIN) is the old court information system that circuit courts will continue to use until they have successfully migrated to the new Oregon eCourt Case Information system.
 
Why does the OJIN OnLine page look different? Has OJIN changed?
OJD has made a statutory NAME CHANGE for OJIN OnLine. We have changed the OJIN OnLine Access system name to OJCIN – the Oregon Judicial Case Information Network. The name change reflects the access within the system to three case information systems for the Oregon courts: Oregon Judicial Information Network (OJIN), Oregon eCourt Case Information, and the Appellate Court Case Management System. 
Which courts’ data will I find in OJIN?
All non-migrated Oregon circuit courts maintain their court data in OJIN. When you select OJIN on the OJCIN OnLine drop-down menu and log in to OJIN, a message will let you know which courts have migrated to the new Oregon eCourt Case Information system.
 
When I sign in to OJIN, why do I find old court information but no recently entered court information for some courts?
Recently entered data for the courts that have migrated to the new Oregon eCourt Case Information system will not appear in OJIN. As soon as a court migrates to the new Oregon eCourt Case Information system, they begin entering all new court data into the new system.
 
What happens to the old court data stored in OJIN after a court migrates to the new system?
The old court data remains in OJIN up to 30 days after a court converts to the new system to make sure all data has migrated properly.
 
What is my Oregon eCourt Case Information Username?
Your username for Oregon eCourt Case Information is the same one you use for OJCIN OnLine (formerly OJIN Online).
 
What is my Oregon eCourt Case Information password?
If you are a registered OJCIN OnLine user (formerly OJIN Online), you should have received a notice to change your password to accomodate your access to Oregon eCourt Case Information, when or should you need it.
 
If you have not changed your OJICIN password and need access to Oregon eCourt Case Information, contact the Oregon Judicial Department Help Desk at 503-986-5582.
 
Is my password the same for Oregon eCourt Case Information and OJIN?
We highly recommend that you use the same password for both systems.
 
How do I change my OJIN password?
Existing procedures to change a password in OJIN have not changed. Use the Change Password link at the bottom of the OJIN sign in page.
 
How can I change my Oregon eCourt Case Information password?
We encourage you to use the same password for Oregon eCourt Case Information that you use for OJIN.
  1. Log in to Oregon eCourt Case Information.
  2. Click on the "MyAccount" link on the Navigation menu (the black bar located at the top of the page on the left).
    Select Password Change

How do I request additional Oregon eCourt Case Information usernames and accounts?
Each account created for OJIN includes Oregon eCourt Case Information access. Contact the OJCIN OnLine Business office to request new or additional subscriber accounts. That number is 1-800-858-9658.

Or you can submit a request for additional OJIN profiles by filling out a form online: http://www.ojd.state.or.us/OJIN/SubApp.nsf/AdditionalProfiles?OpenForm

 

Attorney Notices from the court – how will I receive them?
As each court implements Oregon eCourt, the OECI system will automatically generate emails containing links to notices on hearings, trials, and judgment entry. It is important that attorneys take the following steps to make sure they will receive electronic notices from the courts:

  1. The electronic notices will only be sent to the attorney email address on file with the Oregon State Bar (OSB) –  please be sure your email address with the OSB is kept up to date.
  2. Attorneys should make sure that their email program’s security settings will allow links from the five following court email addresses to come through:
I receive a “Sign On Failed” error when I log in to the Oregon eCourt Case Information system.
Resubmit your user name and password (remember that user names and passwords are case sensitive). If you still get an error, contact the Oregon Judicial Department Help Desk at 503-986-5582.

Which courts’ data can I find in the Oregon eCourt Case Information system?
The Oregon circuit courts that have migrated to the new system. After you log in to Oregon eCourt Case Information, go to the “Select a Location” drop-down list on the Case Records page to see a list of the courts that have migrated.

Why do I have to go to two places to do a full statewide search?
Some courts have migrated to the Oregon eCourt Case Information system and some have not. Data for courts that have not yet migrated to the new system will not appear in Oregon eCourt Case Information. For those courts you will need to use OJIN to search for court data. 

When all circuit courts migrate to the new Oregon eCourt Case Information system, will I be able to do a statewide search for data or will I have to search for data county by county?
An “All Locations” option is available in the ”Select Location” list on the Case Records page.
 
Select “All Locations” to search all of the courts that have migrated to the Oregon eCourt Case Information system. Once all courts have migrated to the Oregon eCourt Case Information system a statewide search for data will be possible. It is anticipated that this will occur by summer 2016. Until that time it will be necessary to complete two searches for data through the Oregon eCourt Case Information system and Oregon Judicial Information Network (OJIN).
 
How do I search for information in the Oregon eCourt Case Information system?
Be sure to look at the “Help - Quick Reference Guide” for detailed instructions and search tips.
  1. Log in to Oregon eCourt Case Information by entering your user name and password.
  2. On the Case Records page, select a court location from the drop down list. (If your court’s county is not listed, it has not migrated to the new system yet, so you will need to log in to OJIN.)
  3. Below the drop down list, click on the link for the type of records you want to search:
    • Search Case Records
    • Search Court Calendars
    • Search Judgments with Money Awards
  4. Enter the requested search criteria
  5. Required data fields are highlighted in Red and have a red asterisk (*).
  6. Enter all dates in M/D/YYYY format (no leading zeroes).
  7. Click the Search button.

How do I go back to my list of found case records?
Select the "Back" link on the Navigation menu (the black bar located at the top of the page on the left).

How do I change or add to my search criteria?
Select the "Refine Search" link on the Navigation menu (the black bar located at the top of the page on the left).

How do I select a different search option?
Click on "Search Menu" in the Navigation Menu (the black bar located at the top of the page on the left).

How do I print case information?
Printing from Oregon eCourt Case Information does not require a special command. Use your browser’s print command or print icon.

What types of document images are in the Oregon eCourt Information System?
There are two types of images, TIF and PDF. A TIF is a Tagged Image File. A PDF is a Portable Document Format.
 
After I click on an image link, why am I asked to select a program to view the file?
In order to view an image the computer needs to have a program installed that can open image files. To view a TIF, the computer needs to have a program installed that will open pictures, images, or photos. To view a PDF, the computer needs to have an Adobe program (i.e. Adobe Reader) installed.
These types of software programs are available for free through various Internet websites.
 
I want to save the document image on my computer. How do I do that?
1. Right-click on the image
2. Select “Save Target As”
3. Navigate to the folder in which you want to save the image
4. Note the file name; click Save
 

How do I close my Oregon eCourt Case Information Session?
Use the "Logout" link on the Navigation menuon the Navigation menu (the black bar located at the top of the page on the left)  or close your browser window.

Is there a User Guide for the new Oregon eCourt Case Information system?
The Help-Quick Reference Guide is located at the bottom of the Sign In or Log In page.

Who do I contact if I have additional support questions?
The Oregon Judicial Department Help Desk provides user support for Oregon eCourt Case Information and technical support for OJIN Online. OJIN subscriber help can be reached at the OJIN resources listed below:

For Help with the Oregon eCourt Case Information system:

Send an email to ETSDHelp@ojd.state.or.us. Please include phone contact information and your username        or Phone the Help Desk at 503-986-5582 or 1-800-922-7391

For Help with OJCIN OnLine and OJIN Technical Support:
Send an email to ETSDHelp@ojd.state.or.us. Please include phone contact information and your username
or Phone the Help Desk at 503-986-5582 or 1-800-922-7391
For Help with OJCIN OnLine and OJIN Subscriber or Business Support:
Send an email to OJCIN@ojd.state.or.us 
Please include phone contact information and your username
or Phone 1-800-858-9658. FAX Number: 503-986-5856
 
OJIN Support web page: