These documents are in Microsoft Word. Fillable forms are also available.
JF0: Advice of Rights – Model Narrative
This narrative is intended to be read aloud to the parties involved in dependency proceedings. It covers basic legal rights and important considerations relating to court processes and child placements.
JF1: Court Appearance Sheet
This format of a court appearance sheet for dependency cases is provided as a guide for local courts. In courts where a court clerk is present, the clerk would normally fill this out. It is completed once for each court appearance no matter how many of the other forms are used. It lists the types of hearings with the appropriate OJIN code to speed up data entry after the hearing. It includes places to show who appeared, what was done, and what the next hearing date and time is. This form is used in Linn County. An alternative form of appearance sheet is JF17, which is the format used in Marion County.
JF2: Shelter Order
Some courts call the first hearing after the child is in the custody of the state a preliminary hearing and some call it a shelter hearing. This is the order for either. This is not a “pick up order.” Some courts do not use those at all. A reasonable efforts finding is completely included in this version of this document since shelter hearings are rarely held where children are not removed. If the case falls under ICWA, the court should use the JF2i form instead as it contains the requisite ICWA Active Efforts language.
The form makes reference to the juvenile restraining order (JF7); however, if the court wishes to issue such an order, there is a separate form for that purpose, JF7. Incorporating that form into this one would expand this form by three pages.
JF3: Jurisdiction Judgment
This form is written for courts that take jurisdiction at a hearing separately from disposition. Other courts, those that normally conduct jurisdictional and dispositional hearings on the same day, may occasionally need to conduct the jurisdictional hearing independent of disposition to comply with ASFA and state statute. For those courts that choose to have parties submit admissions in writing a box is provided to incorporate written admissions, using form JF 27 (Admissions Form).
JF4: Disposition Judgment
For courts that hold disposition separately from jurisdiction. The reasonable/active efforts language is included in the order.JF4B: Jurisdiction and Disposition Judgment
Some courts hold disposition on the same day as jurisdiction. JCIP recommends that jurisdiction and disposition be completed on the same day. This form consolidates the requirements for both hearings.
JF5: Permanency Judgment
Generally the court will review cases after disposition in two respects, at permanency hearings where the permanency plans are at issue, and review hearings where other issues may be heard. This form is for the annual review permanency hearing and the other types of permanency hearings listed at the top of the form.
JF6: Review Judgment
This form is for those reviews that are not permanency hearings and only includes those reviews required under ORS 419B.449. For other review hearings, those not triggering the findings required under ORS 419B.449, use form JF6B. JF6B: NON – ORS 419B.449 Review Judgment
Use this form for review hearings initiated by the parties, at the discretion of the court, or for purposes other than those included in ORS 419B.449.
JF7: Juvenile Court Restraining Order
This is the restraining order to keep alleged offenders out of the child’s home provided for in ORS 419B.845. The first page is the restraining order itself; the second page is the notice to law enforcement so they know it is not a FAPA order and the notice to the person restrained of his/her rights.
JF9: Order of Continuance
This form allows for continuance of a dependency case beyond the 60-day limit for jurisdiction. The court must make specific findings for why there is good cause to continue the case beyond the 60-day jurisdiction limit.
JF10: Special Circumstances Findings and Judgment
This form is used when the Court must make special findings of aggravated circumstances under ORS 419B.340 or a finding of prior convictions under those provisions. This is a rare occurrence in most courts and they may choose not to adopt a form for this purpose and have counsel draft one in the cases where the findings are needed. Although the statute does not specifically state that the Court cannot relieve DHS of providing active efforts, it is recommended the Court never excuse DHS from making active efforts in cases govern by the ICWA. Provisions excusing active efforts have been excluded from this form.
JF12: Compelling Reasons Order
This form is used if the child is placed outside the home for 15 out of 22 months. In most cases, it would be completed, if necessary, with the permanency order (JF5) at the first annual review unless the time line in the case is skewed, and the annual review does not coincide closely with the 15-month deadline.
JF13: Compelling Reasons Determination Notice
If the 15 month deadline does not coincide closely with the annual review, the court may choose to send out this notice and make the Compelling Reasons determination in chambers, subject to the right to a hearing if requested. Courts may elect to hold hearings in lieu of sending this notice.
JF14: Consolidation Order
This order allows the court to make the decisions about consolidation and stay of proceedings as provided for and required in ORS 419B.806.
JF17: Status Sheet
This optional form or a variation of it is used in some counties to keep a log of file activity. It is kept at the top of the file so that at a glance the court can determine what has occurred or not occurred in the case without looking through the entire file.
JF20: Petition for Permanent Guardianship
Petition to establish a permanent guardianship under ORS 419B.365. As required by statute, this form contains the same evidentiary standards and findings required in a termination of parental rights proceeding.
JF20C: Judgment Terminating Guardianship
The 2003 Legislature created a “Juvenile Court Guardianship” procedure that allows a guardianship to be created in the juvenile court proceeding without filing a separate guardianship under ORS 125.005 et seq.
Since self represented parties will often want to file these in juvenile cases, the required pleadings are made available here. Local courts can in turn make these available to the public.
JF21: Guardian Report
Guardianships created in juvenile court require an annual written report from the guardian. This form is the letter sent to the guardian by the court describing this requirement and the form the guardian uses to comply.
JF23: Parent Address and Information Sheet
ORS 419A.106(3) requires that courts inquire and update address and phone information for parents and guardians. This form, to be provided to parents at each appearance, can be completed if the information has changed. It is formatted to allow two forms per page.
JF26: Order Authorizing Protective Custody
This form provides for Court supervised legal authorization for the removal or pick up of a child. Some courts refer to this form as a “pick up” order. Some courts do not engage in pre-removal judicial review at all.
JF27: Admission Form
Many courts require or permit parents to make admissions to dependency petitions in writing. This form provides them with a model template. (See JF 3 above.)
Forms for Juvenile Delinquency Cases
Court Notice to Juvenile Sex Offenders
ORS 181.609(8), which is operative January 1, 2012, requires that courts ensure that juvenile sex offenders complete a form notifying them of their obligation to report and ensure that the completed form is sent to the Department of State Police within 3 days. This form should be used to comply with those requirements.